Privacy Policy of Helping War Victims Foundation

1. Introduction

Helping War Victims Foundation (“we”, “us”, “our”) is a registered public charitable organization in Lithuania (Reg. No. 306054239). We are committed to protecting your privacy and managing your personal data in accordance with international standards, including EU GDPR, US CCPA, UK GDPR and other applicable laws worldwide.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our website, services, or donation forms. It also outlines your rights and how to exercise them.

2. Who is responsible for your data

We act as the data controller for personal data collected via our website and services.
If you are in the EU and the regulation requires it, our EU Representative can be contacted at: info@warvictimsfund.com.

3. What data we collect and why

a. Data you provide voluntarily:

Name, email, mailing address, payment details — when donating, subscribing, volunteering, or contacting us.
CV, LinkedIn, messages — when applying or requesting involvement.

b. Automatically collected data:

IP address, device type, browser details, cookies/use of analytics tools (e.g. Google Analytics).
Behavioral data such as pages visited, form interactions.

c. Purpose & legal basis:

To process donations: necessary contract performance.
To communicate: consent-based newsletters and responses.
To improve services & website: our legitimate interest in enhancing experience.
To comply with legal obligations: such as financial and nonprofit regulations.
To send marketing (with opt-in): only where permitted.

4. How we use your data

Process and acknowledge donations; deliver confirmations and tax receipts.
Communicate updates, campaigns, and newsletters if you opted-in.
Improve our website, donation flow and analytics.
Manage volunteers, career applicants, partnerships, and service providers.
Share data with trusted third-party processors (e.g., payment gateways, email providers), under GDPR-compliant agreements.

5. Data sharing and third parties

We may share personal information with:
Payment processors and platforms (secure SSL/PPCI compliant).
Email service providers (for newsletters and updates).
IT support or analytics tools (e.g. Google Analytics, CRM).
Legal or financial auditors, when required by law.
We do NOT sell or rent your data.

6. Data retention & security

We retain personal data only as long as necessary for the lawful purpose (e.g., 7 years for financial/personal data per EU tax rules).
Security measures include encryption of sensitive data, access controls, periodic vulnerability reviews, and limited access to staff who need it.

7. Your privacy rights

Depending on your location, you may have these rights:

Access to your data; correction or update of incorrect information.
Deletion (“right to be forgotten”) or restriction of processing.
Withdraw consent at any time.
Request export of your data (“data portability”).
Object to processing based on legitimate interests.
Lodge a complaint with a supervisory authority (e.g. Lithuanian DPA or relevant body in your country).

To exercise any rights or ask privacy-related questions, contact us at: info@warvictimsfund.com

8. Processing data of minors

We do not knowingly collect or solicit personal data from children under 16 without consent from a parent or guardian. If such data is submitted improperly, we will delete it upon request.

9. Updates to this policy

We may update this document to reflect changes in law or business practice. The “effective date” will be revised accordingly. We encourage you to revisit this page periodically.

10. Cookie policy / Tracking tools

We use cookies and similar technologies for site functionality, analytics, and user experience. Most cookies can be disabled via browser settings. For more details, see our dedicated Cookie Notice, linked in the website footer and consent banner.

11. Applicable laws & cross-border transfer

12. Contact information

Email: info@warvictimsfund.com
Registered address: Perkunkiemio st. 19, Vilnius 12120, Lithuania.

HELPING WAR VICTIMS